A step-by-step guide for using avelisserent: create your agency workspace, publish a booking website, manage vehicles, process bookings, and run daily rental operations.
Step 1
Start from the signup page, enter your rental agency name, country, preferred website name, owner details, business email, and password. After registration, choose a subscription plan to activate the dashboard.
Use a real business email
Choose a short website name for your subdomain
Select the country to set the recommended currency
Activate billing before using protected dashboard tools
Step 2
Open the dashboard settings to add your logo, business name, contact information, WhatsApp number, social links, currency, VAT or tax rates, pickup locations, map location, privacy policy, and terms of use.
Upload agency logo and brand colors
Add contact email, phone, WhatsApp, and address
Set pickup locations customers can choose from
Configure currency, VAT, taxes, signature, and stamp
Step 3
Go to Fleet or Cars, then create vehicle records with make, model, year, category, prices, deposit, insurance price per day, service fee, mileage, seats, transmission, fuel type, status, description, and multiple photos.
Add daily, weekly, monthly, insurance, service, and deposit prices
Upload multiple car images
Use categories such as SUV, hatchback, sedan, van, luxury, or electric
Choose whether the vehicle appears on the public booking website
Step 4
Open the website section to choose a storefront template, customize static text and images, set SEO content, publish public cars, and preview the customer booking website.
Choose a booking website template
Edit public text, colors, images, and legal pages
Keep powered-by branding protected
Open the agency shop from the dashboard
Step 5
Customers choose a vehicle, pickup and return dates, locations, contact details, and notes. The system checks availability, prevents overlapping bookings, creates the request, and stores it in the agency dashboard.
Review pending bookings
Approve, reject, cancel, start, and complete rentals
Track unpaid, paid, refunded, and partially paid payment states
Let customers check booking progress with email and booking number
Step 6
The calendar view helps you see pickup periods, return dates, active rentals, and booking conflicts at a glance. Use it daily to plan vehicle availability and staff workload.
Monthly booking calendar
Upcoming pickups and returns
Booking period visualization
Conflict detection for active reservations
Step 7
Every confirmed booking can connect to customer records, invoices, payment status, rental agreements, and secure e-sign links. Signed documents stay connected to the booking for later download or printing.
Customer list with active and completed rentals
Invoice creation, view, print, and payment status update
Contract terms managed from the contract menu
Secure signing URL with acceptance checkbox and e-signature pad
Step 8
Use the company manager tools to record expenses, upload receipts, define tax rules, monitor maintenance, track revenue, and review operational reports by day, week, month, or all time.
Manual expenses with receipt image or PDF upload
Tax rules with optional automatic revenue application
Maintenance records and reminders
Revenue, bookings, customers, cars, and activity analytics